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Our document management consulting services will help you align your business goals and tech decisions so that you can make the most of your development projects.
Leverage our solid experience and unique expertise to create an industry-focused custom document management system tailored specifically to your business needs.
Our document management developers will help you integrate your DMS with other software, so you can build an integrated system that fully meets the efficiency goal.
Relevant Software offers you maintenance, update, and support services, so your customers remain satisfied, and you can react quickly to fast-changing market demands.
The key is to create a straightforward file system structure that users can easily adjust to. A tree-structured system, where each entry may be a file, a folder, or a subfolder, is the most suitable file structure for document management software.
A good DMS allows tagging content and its owners so that the review process is automated and up-to-date. The document management software must support the present naming rules, as every firm has its own established ways of naming files.
There is nothing worse than losing track of different drafts of a document. Version control helps you back up and track your documents over time. It ensures effective collaboration between workers who work on the same file.
Good DMS allows multiple users to edit documents simultaneously. You have to be able to see who has access to the file and switch between modes of documents. While some files are open for everyone, others are available only to specific workers.
The cooperation with a big number of clients results in tons of documents that have to be stored and accessed as the need arises. Archiving data related to past projects allows not only to have references on hand but comply with industry regulations.
The ability to generate files automatically is vital. You have to be able to create forms, contracts, and reports and check whether these files align with the standards. The feature helps simplify routine tasks and minimize human errors.
E-signature is an intuitive tool that allows your workers to sign documents in an electronic format legally. This function of DMS helps you speed up document processing, decrease the contract turnabout time, and enhance cooperation with your partners.
A document management software with a built-in document converter helps improve workflow efficiency within your company. Ideally, this function also includes batch conversions that allow converting many files in a few clicks.
This is a critical feature for companies that still have to use paper-based documents. An optical character reader (OCR) allows you to scan printed, typed, and handwritten text so that you can convert it into a machine-readable format.
We use technologies that allow us to create feature-rich document management systems to meet your business needs.
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Relevant Software could adjust to our needs and provide the services that we needed in a way that they became part of our group very quickly. They were dedicated to the project and made sure every stage was made visible to the client.
We were blown away by the team’s dedication and speed of work. We approached Relevant Software with the goal of creating one of the best online radio experiences in the world. I would say they have successfully achieved this goal.
Generally, the term document management stands for the administration, control, filing, and destruction of documents. Document management is often used as a synonym for the document management system, a software solution for database-supported document management. Modern document management systems or DMS offers numerous more far-reaching functions and opportunities than pure document management and is no longer limited to the management of digitized files but addresses all types of electronic documents.
Document management software has all functions that are required for the effective management of electronic documents. These usually include:
The key goal of system-based document management is to provide you with the required information as quickly and conveniently as possible. This significantly increases your employee productivity and generally enhances the working processes within your organization. At the same time, DMS solutions ensure compliance with both internal and industry requirements.
The ability to accelerate the entire company's workflow is a huge benefit of a document management system. Another big plus of having such a tool, and one of the most important to leverage, is that all documents are stored in one place and available anytime and from almost anywhere.
Also, DMS systems ensure that all your documents are up-to-date. If any of your forms or templates change, the system will immediately capture the changes and make them available to your workers. Additionally, document management systems allow archiving your documents and offer different security functions, for example, encryption of sensitive information.
Yes, sure. The first example would be the better bandwidth that document management software can provide. As we all know, before activation, the documents often go through several points in the firm. If you deal with paper files, you are at risk of wasting time, for example, when some of your workers get ill, or the file is sent to the wrong address. DMS instead offers a smooth and consistent workflow as documents marked with follow-up dates, processing deadlines, and therefore can be forwarded to the responsible colleague's emails.
Another great thing about DMS is the ability to access the documents regardless of location and time. Let's imagine that you are on a train en route to a business meeting in another city, and you need to check something in an archived paper document. Typically, you will have to go to the archive and look for it - in other words, you can't do it while being on a train. But with DMS, you can access all data from any location and at any time via a web browser without installing additional software.
One more advantage of document management software is that it facilitates the distribution of documents, for example, mass email messages. Also, DMS makes it easier for businesses or entrepreneurs to provide documents for their tax advisors and tax office.
There is a great number of document management systems for the various application scenarios. If you need a cloud solution for document management, one can recommend DocuWare. If you own a small or midsize company, Ascensio System OnlyOffice may be the right tool for you.
And if you aim at organizing document workflow at a creative business, you should turn your eyes to Hightail Business, which focuses on large files like videos. WorkDocs from Amazon is on board as a remarkably inexpensive software implemented exclusively as a cloud solution.
But remember, if you want to really leverage the full scope of the DMS system, you should opt for developing your own software as only custom DMS will meet all your business needs.
In our blog, you can read more about how to develop a document management system, particularly about document management software development costs.
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